Effective Date: January 9, 2022

Updated Date: October 16, 2015

Rocky Mountain Art & Play Center Intake and Consent Policy

At Rocky Mountain Art and Play Center, we are committed to providing high-quality, ethical, and client-centered care. To ensure transparency, safety, and mutual understanding, all services require a completed intake process and signed informed consent documentation before beginning.

Intake Process

Prior to the first session, all clients must:

• Complete the full intake packet, which includes demographic forms, medical and developmental history, relevant assessments, and emergency contact information.

• Provide any legal documentation related to custody, guardianship, or decision-making authority, if applicable.

• Participate in an initial consultation (in-person or virtual) to assess fit and determine appropriate services.

Informed Consent

We require signed informed consent for all services. This includes:

• An explanation of the nature and purpose of the services provided.

• The risks and benefits of participation.

• The limits of confidentiality.

• Emergency and crisis procedures.

• Communication policies (e.g., email, text, telehealth).

• Financial policies, including payment, refunds, and insurance documentation if applicable.

Consent is considered ongoing and may be updated or withdrawn by the client/guardian at any time with written notice.

Clarification of Services

We offer several types of support. It is important to understand the distinction between them:

• Therapy: Provided by clinicians with appropriate credentials and under appropriate supervision, therapy services include mental health assessments, diagnosis, and evidence-informed treatment for emotional, behavioral, or psychological concerns.

• Coaching: Coaching focuses on skill-building, parent support, and behavior strategies. Coaching is not a replacement for mental health therapy and does not involve diagnosis or clinical treatment.

• Educational Support: These services include workshops, classes, developmental play sessions, and school readiness programs. They are not clinical in nature and are designed to foster social-emotional learning and creative development.

Clients will be clearly informed during the intake process about which services they are receiving. Services may be adjusted if a different level of care is indicated.

Helpful Resources Disclaimer

At Rocky Mountain Art and Play Center, we believe in empowering families with access to educational and therapeutic resources that support mental health, creativity, and emotional well-being. We may share links, books, videos, organizations, or community referrals that we find helpful for parents, caregivers, and children. These are provided for informational purposes only and do not constitute endorsements or formal affiliations.

Rocky Mountain Art & Play Center and its clinicians do not receive financial compensation, sponsorship, or any form of payment from the organizations or resources we recommend. All shared materials are intended to complement—not replace—professional therapy, individualized care, or medical advice. Families are encouraged to use their discretion when exploring outside resources and to discuss any questions or concerns with their therapist or healthcare provider.