HIPAA Notice of Privacy Practices (NPP)

Effective Date: August 1, 2014
Last Updated: October 12, 2025

HIPAA Notice of Privacy Practices (NPP)

This Notice of Privacy Practices describes how Rocky Mountain Art and Play Center, Rocky Mountain Behavioral Consultants, and The Children’s Brain Doctor (Dr. Tam) may use and disclose your Protected Health Information (PHI) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable Colorado laws. It also explains your rights and how you can exercise them.

We are legally required to: Maintain the privacy and security of your protected health information; Provide you with this notice of our privacy practices; and, Notify you if a breach occurs that compromises the privacy or security of your information.

1. How We May Use and Disclose Your Health Information

We may use or share your information for the following purposes:

• Treatment: To coordinate or manage your care with other professionals involved in your child’s treatment (e.g., pediatricians, school counselors, or other healthcare providers).

• Payment: To obtain payment for services provided (e.g., submitting claims to insurance or processing payments).

• Health Care Operations: To evaluate and improve our services, conduct quality assessments, or train staff.

• Required by Law: When mandated by law, such as reporting suspected child abuse, responding to a court order, or complying with public health requirements.

• To Prevent Serious Harm: To protect your child or others if there is a credible threat of harm to self or others.

• Professional Consultation: Occasionally, clinicians may consult with other professionals to improve care, without disclosing identifying information.

• Business Associates: We may share information with business associates (e.g., billing or technology providers) who help us operate our practice. These associates are required by law to safeguard your information.

Any other use or disclosure of your health information will require your written authorization.

2. Your Rights Regarding Protected Health Information

You have the right to:

• Access Your Records: Request to review or obtain a copy of your or your child’s health record.

• Request Amendments: Ask us to correct or update information you believe is inaccurate or incomplete.

• Request Confidential Communications: Specify how we contact you (e.g., by phone, email, or mail).

• Request Restrictions: Ask us not to use or share certain information for treatment, payment, or operations; we will consider all requests but are not legally required to agree.

• Obtain an Accounting of Disclosures: Request a list of certain disclosures made in the past six years.

• Receive a Paper Copy of This Notice: Even if you receive this notice electronically, you may request a paper version at any time.

• File a Complaint:

  • If you believe your privacy rights have been violated, you can file a complaint directly with our office or with the U.S. Department of Health and Human Services (HHS), Office for Civil Rights (OCR).

  • We will not retaliate or penalize you for filing a complaint.

To exercise any of these rights, please contact: rockymountainartandplay@gmail.com